Make catering quotes in under a minute.
Build a polished quote, share it with your client as a link, and close the deal with ease. CaterSend is built to make a busy caterer’s day simpler.
30-day free trial · No credit card · 100% happiness guarantee
A catering proposal
For Emma & James
Event date
Jun 21, 2026
Venue
Willowbrook Estate
Guests
80
- Passed canapé selection$12/ person
- Family-style short rib feast$34/ person
- Dessert grazing table$14/ person
Quotes that book more events.
I used to dread Sunday nights, quote night. Now I send three options from my phone before I leave the venue. We booked two weddings last month we'd have lost to a faster reply.
Rachel BrooksOwner, Wildflower Wedding CateringThe open-tracking is the killer feature. I see a client reading my quote. That's when I call. My close rate nearly doubled.
Marcus DaleFounder, Dale & Co. Corporate CateringOur quotes look so good now that people assume we're the expensive option, and book us anyway. We raised prices 15% and nobody blinked.
Priya RamanPrivate chef & events, Saffron TableFrom the Word-and-PDF grind to won deals.
Sound familiar?
Most caterers still create quotes as Word files. The formatting breaks, prices get dug out of old documents, and every change means exporting a brand-new PDF.
- Slow and clunky
- Lose clients
- Waste time and energy
CaterSend is the fix.
Sending a quote is so fast and clear that you can focus on what you do best: the food and your clients. No bloat, just what wins you more bookings.
- Easy and fast
- Sell more
- Save time and energy
From quote to booking in three steps.
The whole thing, start to finish, in under a minute.
- 1
Build a quote fast
Add the event, pick your items, and create a link for your client. A quote comes together in under a minute.
- 2
Send the link to your client
Share it by email, text, or WhatsApp. Your client opens it on any device. No app, no sign-up.
- 3
Close the deal
Your client accepts with one tap, or replies by email, the traditional way, just like before.
Build a quote, effortlessly.
Pick your items, adjust quantities and prices, and tweak the quote in seconds if a client asks for changes. The same link updates instantly; there’s no new file to send.
- Reuse your menu so prices fill in for you
- Per-person or flat fees, tax handled
- Your work is never lost
Customer name
Guest count
Event date
Venue
Canapés
Mains
Dessert
A beautiful quote for your client.
A polished, credible, crystal-clear quote page your client opens from a link, on any device, and accepts with one tap. It’s branded to your business and looks like your quote from the very first one.
- Your logo, colors and cover photo
- Opens in any browser, no sign-up
- Accept in one tap, or reply by email
A catering proposal
For Emma & James
Event date
Jun 21, 2026
Venue
Willowbrook Estate
Guests
80
Valid until
Jul 5, 2026
Passed canapé selection
Six seasonal bites, passed during the reception
$960
$12 / person × 80
Family-style short rib feast
Slow-roasted short rib, garlic mash & charred greens, served to share
$2,720
$34 / person × 80
Dessert grazing table
Mini tarts, brownies & seasonal fruit, for the table
$1,120
$14 / person × 80
Every quote in one place.
See all your quotes in a single view: status, guest count, venue, and how many times each one’s been opened. Sort it your way, and never lose track of a lead again.
- Open pipeline value at a glance
- Real-time open tracking on every quote
- Spot expiring quotes before they lapse
Open pipeline
$19,600
2 quotes · non-expired
Send confirmation
1
$4,800 booked
Expiring this week
1
$7,200 at risk
One simple plan, free to try.
Simple pricing that pays for itself with one extra booking.
Free for 30 days, then $99/month. Cancel anytime.
- Unlimited quotes & menus
- Branded, per-person quotes
- Open tracking on every quote
- One-tap bookings
- Your whole team included
No credit card needed
Frequently asked questions.
Is CaterSend hard to learn and set up?
No. We’ve deliberately left everything extra out so it stays easy to learn and use. It runs in your browser with nothing to install, and you’ll pick it up in a few minutes. If you can send a text, you can build a quote. You don’t have to enter all your items and menus up front: add them as you go, and send your first quote right away.
Can I still send a quote by email?
Yes. Share the quote link wherever you already talk to clients: email, text, or WhatsApp. It opens the same everywhere, so you can keep working the way you always have and still get CaterSend’s speed and open-tracking.
Can I add my own branding to a quote?
Your quote looks like your company’s quote. Add your logo, colors, and a cover photo so every quote is polished and consistent, not a form, and not an ad for someone else’s software. Your clients see you, not us.
How does a client accept a quote?
They open the quote from the link and accept with one tap. No login, no app. You’re notified the moment they do. Prefer the old way? Accepting over email still works too.
Can I edit a quote after I’ve sent it?
Yes. If a client asks for changes, edit the items, quantities, or prices directly and the same link updates instantly. No new file, no “corrected version.”
What if I want to stop using it?
You’re not locked in. Cancel anytime. Your quotes, client details, and menus stay yours; you won’t lose them. And you can try everything free for 30 days before you pay a cent.
CaterSend
From quote to booking in under a minute.
CaterSend is built for busy caterers to create, share, and track quotes. Build a polished quote, send it as a link, and close the deal without Word and PDF hassle.
100% satisfaction guarantee · 30 days free · No credit card required